As busy HR professionals we use the word focus in many ways, whether it be in terms of what project we need to focus on next, what the focus of our next meeting should be or where our overall focus should be to keep in line with strategy.
What if we find ourselves having trouble with focus in the more literal sense though? We have very full schedules to maintain, and at some point we may lose sight of what is at the center of our day and miss a cue. Here are some tips that I employ to keep my productivity up when I find myself having trouble zeroing in on the task at hand:
Get organized. If your mind is racing and all you can think about is everything else you need to accomplish it will be hard to give your full attention to what you need to work on right now. Take a few minutes to organize your work area and update your to-do list. Prioritize, update deadlines if necessary and cross off tasks you’ve completed. When you have things in order it is easier to give your full attention to one specific item on the list so you can complete it and move on to the next.
Get a small project out of the way. Now that you are organized look at your list and see if there is something simple you can cross off right away. Perhaps there is an email that can be easily answered, a meeting quickly scheduled or some papers cluttering your desk that can be filed. Knowing that you got something accomplished, no matter how small it may be, will give you a boost of confidence to tackle something bigger.
Refuel and recharge. Think back to your last meal; did you skip it altogether or was it not satisfying? If your stomach is grumbling or you are feeling light-headed it will be tough to make progress in your work. Take time to eat lunch or fit in a small snack. With the proper nourishment we have the energy necessary to make it through the rest of the day. Not hungry? Get up and take a walk instead. Move around the office to check in with co-workers or step outside for fresh air. Either way, when you come back to your desk you’ll be reinvigorated and ready to tackle your inbox.
Turn on the music. This may not work for those that require quiet to get their work completed, but I’ve always found that putting light music on in the background can drown out all of the other office noise and allow me to focus in on my work.
Everyone has a different approach to get back on track. Find what works best for you and make your day as effective as possible.